ONLINE REGISTRATION

STUDENT ENROLMENT FORM

Please provide the necessary information about yourself and your child to start the enrolment process. If you need assistance with the application, please contact our admissions office at office@igs-hf.org.

Documents you will need

Documents needed for registration

To enrol your child at IGS Hefei, we require the following documents which you can attach during the online enrolment process as pdf or jpg files.

Passport of first parent / legal guardian
Passport of second parent / legal guardian
Child’s passport
Child’s birth certificate
Child’s vaccination status
Proof of payment of registration fee
Proof of custody if the child’s parents are unmarried or separated, or if one or both of the child’s parents are not their biological parents

For kindergarten applications:

Child development reports from any previously attended child-care facilities
Signed information sheet for Kindergarten

For school applications:

Most recent half-year and end-of-year reports
If your child is changing schools during the school year, a leaving certificate from their current school
School type recommendation, if applicable
For children enrolling in Year 1, a child development report from their most recent child care facility, and a pre-enrolment medical examination report

Additional administrative documents

The following additional documents must either be sent directly with your application form or be provided to the school no later than four weeks after your child’s enrolment:

Copies of the parents’/guardians’ and child’s Hefei residence permits
Copies of the parents’/guardians’ and child’s police registration certificates
Copies of working parents’/guardians’ work permits

Registration fee information

A ¥2000 registration fee is payable when your child is enrolled. We can only accept payments in Chinese yuan (CNY), made either in cash at our accounts department or by bank transfer.

Please use the following bank details for bank transfers:

Beneficiary Bank (收款行): BANK OF COMMUNICATIONS, ANHUI PROVINCIAL BRANCH

Beneficiary Bank’s Address (收款行地址): NO.396 JIALINGJIANG STREET, HEFEI, CHINA
Beneficiary Bank’s Telephone (收款单位联系电话): 0551-63822196
SWIFTBIC (SWIFT代码): COMMCNSHHFI

Beneficiary Name (收款单位名称): International German School Hefei

Beneficiary Account Number (收款单位账号): 341313000013002490880

Beneficiary Address (收款单位地址): 12162 Fanhua Avenue, Hefei, Anhui 230601

Notes:

Please provide the name of the child being enrolled and the invoice number, if available.
If making a transfer from abroad, you must specify on the bank transfer form that the transfer should be made in CNY.
All payments and fees are net – any charges or other costs associated with payments to the school association and the school must be borne by the customer.

Enrolment information

Program selection

Please select the appropriate program and provide the necessary enrollment details for your child.

U6-Section (3 – 6 years)

Primary School

Grade 1
Grade 2
Grade 3
Grade 4

Orientation Stage

Grade 5
Grade 6

Secondary Stage (to be opened soon)

Grade 7
Grade 8
Grade 9
Grade 10

IB Diploma Programme (to be opened soon)

Grade 11
Grade 12

Enrollment for which grade

Planned duration of attendance (from/to)

1. Child Information

Last name *

First name(s) *

Preferred name

Gender *

Date of birth *

Country of birth *

Passport number *

Nationality / Nationalities *

First language *

Other language(s)

Main language spoken at home

Name and year of siblings who already attend IGS Hefei (if any)

Name/ Place of school/ Kindergarden your child has attended before (if any)

1.1 Special Considerations and Needs

Does your child have any special needs for support?

DyslexiaNoYes

DyscalculiaNoYes

ADHSNoYes

Language learning disorderNoYes

Development disorderNoYes

Chronic conditionsNoYes

AllergiesNoYes

Regular medicationNoYes

Other special needsNoYes

Please specify

Does your child have special interests or abilities?

Anything else we should know about your child?

2. Legal guardians

2.1 Legal guardian (1)

Last name *

First name *

Citizenship(s) (cf. passport) *

Mobile phone number (incl. country code) *

Email address *

Address in China

House number, compound, street *

City/ Province

Postal code

Profession and employment

Profession

Employment status

Company name

Company address

Company email address

Company phone number (incl. country code)

Home address

Street *

House number *

City *

Postal code *

Country *

2.2 Legal guardian (2)

Last name

First name

Citizenship(s) (cf. passport)

Mobile phone number (incl. country code)

Email address

Address in China

House number, compound, street *

City/ Province

Postal code

Profession and employment

Profession

Employment status

Company name

Company address

Company email address

Company phone number (incl. country code)

2.3 Emergency Contact Information

Last name *

First name *

Citizenship(s) *

Mobile phone number (incl. country code) *

Email address *

Relationship to the child *

Address in China

House number, compound, street

City

Postal code and district

Profession and employment

Profession

Employment status

Company name

Company address

Company email address

Company phone number (incl. country code)

3. Payment details

Who is responsible for paying the school fees? *

Billing address *

Email address for sending invoices *

4. Documents Upload

Please upload the attachments as PDF or JPG with a maximum file size up to 1MB per file.

4.1 Registration documents

Passport mother / guardian 1

No file chosen

Passport father / guardian 2

No file chosen

Child's passport

No file chosen

Child's birth certificate

No file chosen

Child's vaccination status

No file chosen

Most recent half-year and end-of-year reports

Drag and Drop (or) Choose Files

If your child is changing schools during the school year, a leaving certificate from their current school

No file chosen

School type recommendation, if applicable

No file chosen

If your child is changing schools during the school year, a leaving certificate from their current school

No file chosen

Child development report from their most recent child care facility

No file chosen

Pre-enrolment medical examination report

No file chosen

Child development reports from any previously attended child-care facilities

No file chosen

Signed information sheet for Kindergarten

No file chosen

4.2 Administrative documents

The following documents must either be sent directly with your application form or be provided to the school no later than four weeks after your child’s enrolment

Copies of the parents’/guardians’ and child’s Hefei residence permits

Drag and Drop (or) Choose Files

Copies of the parents’/guardians’ and child’s police registration certificates

Drag and Drop (or) Choose Files

Copies of working parents’/guardians’ work permits

Drag and Drop (or) Choose Files

5. Declaration of consent

We understand, accept, and support the school philosophy, rules, and regulations of IGS Hefei. We accept that the submission of the enrollment form does not automatically entitle the child to a place in the school and that the school reserves the right to terminate the enrollment process if false statements have been made or the school is unable to provide funds for special care needs.

Personal data

I undertake to inform the school immediately and at my own responsibility in the event of any changes to the personal data (address, telephone number, etc.) of myself, my child or the emergency contact.

I agree to allow my child’s name and my address, telephone number and email to be included on group/year lists and shared with other parents (e.g. parent representatives on the relevant committees).

I agree that personal data may be shared confidentially with the authorities under the statutory obligation to provide information.

I (on behalf of both parents) agree that my child may be photographed or filmed during school events or selected moments in the learning process and that these photographs may be used in publications of IGS (eg IGS’s homepage, newsletters, brochures, newspaper articles, annual bulletins, social media, radio and television broadcasts. They may also be archived and used as aforementioned even after the child has left IGS Hefei.

Images and video recordings that I have produced myself or that have been provided to me by the school may not be shared with third parties or uploaded to social media channels.

Medical attention and health insurance

The parents/guardians agree that medical assistance may be provided in the event of an accident or the sudden onset of symptoms. The school can decide whether transport to a doctor's surgery or hospital needs to be arranged.

I confirm that the child I am applying to enrol at the International German School Hefei is covered by health insurance valid for international clinics.

Pick up from school/ school bus

Children may only be brought or picked up to/ from school by authorised persons. The school does not accept any responsibility for incidents occurring outside the school grounds (except for organised excursions) or in cases where school regulations are violated or failure to follow instructions from teachers are the cause of damage.

School activities

The parents/ guardians agree that their child may participate in all school activities, including sports, swimming, after-school activities, festivals and celebrations and excursions. Excursions and after-school activities may incur additional costs.

Additional special needs

I agree that teachers may seek expert advice from a special needs team, provided that I am informed beforehand. If my child is deemed to have a special need that calls for a detailed diagnosis, I agree to allow this diagnosis to be carried out in consultation with the relevant head of department, and to allow the appropriate treatment and any other measures deemed necessary. I agree to provide any reports on my child’s diagnosis and treatments.

The School and its employees shall not be liable for the loss or damage of students' personal property caused by student negligence, including but not limited to careless handling, improper storage, or failure to secure belongings or third-party actions including but not limited to Items lost or damaged by other students, visitors, or unauthorized individuals.

I acknowledge the terms of payment and the regulations of the IGS Hefei as adopted and published by the responsible bodies. I understand that the terms of payment are reviewed annually and that the current fee at the time I submit my application may not be the same as the fee payable when my child is enrolled at the school.

If my child is accepted by the International German School Hefei, this document shall constitute the school contract.

I hereby declare that all the information provided is true and accurate to the best of my knowledge.

We agree to the above conditions of registration.

6. Registration

Hereby we register our child at the International German School Heifei.

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